Your Crew. Your Shows. One System.
Snapshow replaces the spreadsheets, group texts, and guesswork. Schedule crews, prevent conflicts, confirm bookings, and share production details — all in one place.
Currently in private beta. We’re onboarding select production teams.
Spreadsheets document conflicts. Snapshow prevents them.
Your scheduling tool should catch problems before they happen — not just record them after the damage is done.
The Spreadsheet Way
- • Check the spreadsheet. Hope it’s updated.
- • Text the crew member. Wait for a reply.
- • Find out about the conflict on load-in day.
- • Email the day sheet. Hope everyone sees it.
- • Track COIs in a folder somewhere. Check them… never.
The Snapshow Way
- • Assign crew. Conflicts surface instantly.
- • One-click confirmations. Real-time responses.
- • Every assignment is confirmed, not just scheduled.
- • Day sheets, contacts, and details in one shared link.
- • COI expiry alerts before show day, not after a claim.
Everything you need before, during, and after the show
From first draft to final wrap, Snapshow handles the scheduling workflow that spreadsheets can’t.
Real-Time Conflict Detection
Checks every assignment against your full calendar — including travel days. Conflicts caught at assignment time, not on show day.
One-Click Confirmations
Send booking confirmations to your whole crew at once. They confirm or decline through a secure link — no login needed. Responses flow back in real time.
Production Workbooks
Build workbooks with crew schedules, venue details, and production notes. Publish shareable day sheets your crew can access via a link.
Crew Database
Your full roster with roles, rates, and contact info. See who’s available, who’s busy, and who has conflicts — before you assign.
Admin Dashboard
A real-time command center: events needing crew, pending confirmations, expired responses, and declined bookings — all in action-oriented widgets.
Rate Management
Crew request rate changes with a note and effective date. You approve or decline with an audit trail. No more awkward texts about money.
COI Compliance
Track certificates of insurance for every crew member. Automatic expiry alerts mean you know coverage is current before show day.
Calendar Export
Crew export any booking to their calendar with one click. Works with Google Calendar, Apple Calendar, Outlook — everything.
Event Collaboration
Invite vendors, venues, and partner companies to view your workbooks. Collaborators access details through a secure link — no account needed.
Three steps to a crew you can count on
From event creation to confirmed crew with production details ready to share.
Build Your Show
Create your event with dates, location, travel days, and the crew roles you need. Duplicate past events to save time. Add production details to your workbook as they come together.
Assign Without Conflicts
Pick crew from your roster. Snapshow checks every assignment against your full calendar — including travel day overlap. Conflicts are caught here, not on load-in day.
Confirm and Share
Send confirmations with one click. Crew responds through a secure link and exports bookings to their calendar. Publish your day sheet so everyone arrives with the right info.
Your daily briefing, not another inbox
The dashboard shows you exactly what needs attention today — no digging through spreadsheets or email threads.
Every widget links directly to the event. Click and act — no searching.
Your crew gets one schedule across every company
Freelancers see all their bookings in one place. They confirm gigs, export to their calendar, and manage their own COIs — without calling you.
They confirm with one tap. No login. No app to download. Just a link in their email.
Snapshow was built by production people who got tired of the spreadsheet shuffle. We built the scheduling system we wished we had — one that prevents conflicts instead of documenting them, confirms crew instead of hoping they show up, and puts production details in one place instead of five email threads.
Built in Las Vegas for crews working around the world.
Ready to stop gambling with spreadsheets?
Join the production teams who stopped guessing and started scheduling with confidence.
Request Early AccessCurrently in private beta. We’re onboarding select production teams.